Learn How a Warranty Invoice Differs from Split Billing – Dealerware

Overview

Dealerware can be used to generate invoices when a bill is being paid in part, or in full, by someone other than a dealership customer. A dealership can choose to create a Warranty Invoice or split the bill based on its needs.

Warranty Invoices

Warranty Invoices are used to assign an OEM or third-party warranty company as the payer for total or partial rental charges ( Daily Rate).

Warranty Invoices include the following details (which appear on the invoice PDF):

• Dealership details: Address and phone number
• Contract details: Customer information, Service Vehicle ID, Contract ID, Service Repair Order, Contract Duration
• Vehicle details: VIN, License Plate, Stock Number

The following details must be entered when creating a Warranty Invoice (which appear on the invoice PDF):

• Warranty Authorization Number
• Daily Rate
• Warranty Days
• Taxable Rate

Split Billing

Split Billing lets you assign a third party (excluding OEMs) as an Additional Payer for partial rental charges (Daily Rates).

The Additional Payer may include but is not limited to the following:

• Dealership Sales Dept.
• Dealership Parts Dept.
• Third-Party Insurance Co.
• Other

A Split Bill includes the following details (which appear on the invoice PDF):

• Invoice Details: Invoice number and date invoice was generated
• Contract Details: Contract ID, customer name, service vehicle information, contract duration
• Dealership Details: Dealership name and address

A Split Bill requires the following Additional Payer details (which appear on the invoice PDF):

• Payer Name (individual or business name)

The following fields are optional (and appear on the invoice PDF):

• Reference Note
• Attention To (individual person's name)
• Payer’s Address
• Payer’s Phone Number
• Payer’s Email Address